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Your privacy is important to us. This statement outlines Australian Private Capital’s policy on how we manage the personal information we hold about our clients and others.
Where our documents ask for personal information, we will generally state the purposes for its use and to whom it may be disclosed.
We will generally ask for your written authority to share your personal information with other professional advisers/organisations.
We require that organisations outside of APC who handle or obtain personal information as service providers to APC acknowledge the confidentiality of this information, undertake to respect any individual's right to privacy and comply with the National Privacy Principles and this policy.
Why does APC collect personal information?
Personal information is collected in a number of ways
What kind of personal information do we ask for?
How do we use this information and who may we disclose it to?
Sensitive information is subject to greater restrictions
Management of personal information
How do we store personal information?
How do we keep personal information accurate and up-to-date?
What if you have a complaint?
The Privacy Amendment (Private Sector) Act, 2000 sets out a number of National Privacy Principles (NPPs). Our aim is to both support and ensure that we comply with these principles. Further information on privacy in Australia may be obtained by visiting the website of the Office of the Federal Privacy Commissioner at http://www.privacy.gov.au.
As a financial services organisation we are subject to certain legislative and regulatory requirements which necessitate us to obtain personal information about you, including s945A of the Corporations Act.
We collect information about you for the purpose of reporting to AUSTRAC under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006.
Our business is to understand and meet our clients' needs for financial advice. To do this effectively, we need to collect certain personal information.
We may provide many financial products and services under the APC brand. They include (but are not limited to):
Collecting personal information also allows us to meet legal obligations we have under our Australian Financial Services (AFS) license. ⇑ back to top
APC collects personal information in a number of ways, including:
You have a right to refuse us authorisation to collect information from a third party.
We may ask for other information voluntarily from time to time (for example, through market research, surveys or special offers) to enable us to improve our service or consider the wider needs of our clients or potential clients.
While we may send you marketing material from time to time that we think will be useful to you, we are conscious of the need to respect your privacy.
If, at any time, you do not wish to receive this information, you may contact us with this request. We will endeavour to meet your request within 2 weeks.
We maintain a Direct Marketing Register for those individuals who do NOT wish to receive direct marketing material. ⇑ back to top
Because of the nature of the services and products provided, government regulations and taxation laws, we ask for a range of personal information from our clients. The type of personal information we may collect can include (but is not limited to) name, address, date of birth, contact details, income, assets and liabilities, account balances, tax and financial statements and employment details.
In certain circumstances we are required to collect government identifiers such as your tax file number, Medicare number or pension card number. We do not use or disclose this information other than when required or authorised by law, or unless you have voluntarily consented to disclose this information to any third party.
Some insurance products also require us to collect sensitive information. For more details, see the section 'Sensitive information is subject to greater restrictions'.
If you choose not to provide the information we need to fulfil your request for a specific service or product, we may not be able to provide you with the requested service or product. ⇑ back to top
APC takes its obligations to protect your information seriously.
This includes when we operate throughout Australia and overseas, as part of our operations. Some uses and disclosures of your information may occur outside your State or Territory and/or outside of Australia. In some circumstances we may need to obtain your consent before this occurs.
Unless you are informed otherwise, the personal information we hold is used for establishing and managing your financial services or products, reviewing your ongoing needs, enhancing client service and product options and giving you ongoing information or opportunities that we believe may be relevant to your financial needs and other circumstances.
Depending on the service or product concerned and particular restrictions on sensitive information, this means that personal information may be disclosed to:
In the event of that we propose to sell the business, we may disclose your personal information to potential purchasers for the purpose of them conducting due diligence investigations. Disclosure will be made in confidence and it will be a condition of that disclosure that no personal information will be used or disclosed by them
Generally, we require that organisations outside of APC who handle or obtain personal information as service providers to APC acknowledge the confidentiality of this information, undertake to respect any individual's right to privacy and comply with the National Privacy Principles and this policy. ⇑ back to top
Some personal information we hold is 'sensitive'. Sensitive information relates to a person's racial or ethnic origin, membership of political bodies, religions or trade unions, sexual preferences or activities, criminal record, state of health and medical history. The way we use tax file numbers and information received from a credit reporting agency about an individual is also restricted by law. Sensitive information is usually needed for applications for death, sickness and disability insurance and to manage claims on those products. It may also be relevant to credit and other applications.
Without your consent we will not collect information about you that reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs or affiliations, membership of professional or trade association, membership of a trade union, details of health, disability, sexual orientation, or criminal record
This is subject to some exceptions including: the collection is required by law; and when the information is necessary for the establishment, exercise or defence of a legal claim.
Personal information will be treated as confidential information and sensitive information will be treated as highly confidential. ⇑ back to top
APC trains its employees and financial planners who handle personal information to respect the confidentiality of client information and the privacy of individuals. APC regards breaches of your privacy very seriously and will impose appropriate penalties, including dismissal. APC has appointed a Privacy Officer to ensure that APC's management of personal information is in accordance with this statement and the Privacy Act. ⇑ back to top
Safeguarding the privacy of your information is important to us, whether you interact with us personally, by phone, mail, over the internet or other electronic medium. We hold personal information in a combination of secure computer storage facilities and paper-based files and other records, and take steps to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure.
It is a legislative requirement that we keep all personal information and records for a period of 7 years. Should you cease to be a client of ours, we will maintain your personal information on or off site in a secure manner for 7 years. After this, the information will be securely destroyed. ⇑ back to top
APC endeavours to ensure that the personal information it holds is accurate and up-to-date. We realise that this information changes frequently with changes of address and other personal circumstances. We rely on our clients to advise APC that their personal information has changed. APC will request clients to confirm their personal information from time to time and/or at the clients’ regular planning meeting. ⇑ back to top
You have a right to access your personal information subject to certain exceptions allowed by law. We ask that you provide your request for access in writing (for security reasons) to: The Director(s), Australian Private Capital, Level 11, 379 Collins Street, MELBOURNE VIC 3000, and we will provide you with access to that personal information. Access to the requested personal information may include:
Some exceptions exist where we will NOT provide you with access to your personal information if:
If charges are applicable in providing access to you, we will disclose these charges to you prior to providing you with the information.
Should we refuse you access to your personal information, we will provide you with a written explanation for that refusal.
You can deal with us anonymously where it is lawful and practicable to do so. For example, if you telephone requesting our postal address. ⇑ back to top
To make a complaint, please telephone Marie Tratt, Practice Manager, APC on (03) 9621 1000. If you are not satisfied with our response to your complaint, you can telephone the Commonwealth Privacy Commissioner's hotline on 1300 363 992. ⇑ back to top
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